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Office Assistant


IntelliBridge Partners is looking for an Office Assistant for our client near San Carlos, CA. This is a part time (20 hours per week) contract Office Assistant position that is expected to last 4+ months. In this position, the Accounting Clerk is to perform a wide variety of general clerical duties as required in the assigned departments; to type from rough draft or dictaphone tape; and to do related work as required.
Responsibilities:
Depending upon assignment, duties may include, but are not limited to, the following:
Receives immediate supervision from management, professional, technical, or higher level clerical positions.
Receives general supervision from management, professional, technical, or higher level clerical positions. May exercise functional and technical supervision over lower level clerical staff.
Type and proofread a variety of documents including general correspondence, agendas, reports, memos, and statistical charts from rough draft, dictaphone recording, forms, copy, notes, transcribing machine recordings or verbal instruction.
Perform a wide variety of routine clerical work including filing, billing, checking and recording information on records.
Compile information and data for statistical and financial reports.
Maintain a variety of statistical records; check and tabulate statistical data; prepare simple statistical reports.
Perform record keeping for various funds and expenditures.
Maintain personnel and payroll records of departmental personnel; process a variety of forms to initiate changes in records.
Maintain inventory records; process purchase requisitions; maintain purchase records; resolve errors in orders received and invoices.
Operate adding machine and other office equipment.
Order office supplies; submit expense claims.
Act as receptionist; answer the telephone and wait on the general public, providing information on departmental and City policies and procedures as required; refer calls to appropriate department personnel.
Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
Receive, sort and distribute incoming and outgoing correspondence.
Schedule appointments and various meetings. Issue, receive, type and process various applications, permits and other forms. May receive incoming telephone and voice radio calls, secure and record information and use voice radio to dispatch necessary City services; keep radio contact with City units.
Assist in the training of new personnel.
May maintain petty cash fund; accept payment of fees; maintain and process cash records.

QUALIFICATIONS
English usage, spelling, grammar, and punctuation.
Business letter writing and basic report preparation.
Type at speed necessary for adequate job performance.
Perform routine clerical work.
Learn to operate modern office machines and learn office methods, rules and policies including receptionist techniques.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Some general clerical experience is desirable.
Organization, procedures and operating details of governments.
Modern office methods, practices, procedures and computer equipment.
Principles and procedures of record keeping.
Basic work processing methods, techniques and programs.
Perform general clerical work including maintenance of appropriate records and compiling information for reports.
Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
Work courteously with the general public on the telephone or in person.
Operate a variety of office equipment including a word processor and/or computer terminal.
Understand and carry out oral and written directions.
Perform simple mathematical calculations.

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